Davenport Road South Community Development District

Agenda

April 17, 2025

Davenport Road South
Community Development District

April 10, 2025
219 East Livingston Street, Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

Board of Supervisors Davenport Road South
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of Davenport Road South Community Development District will be held Thursday, April 17, 2025 at 10:30 AM at the Holiday Inn- Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, FL 33880.

Those members of the public wishing to attend the meeting can do so using the information below:
Zoom Video Link: https://us06web.zoom.us/j/81812238670
Zoom Call-In Information: 1-646-876-9923
Meeting ID: 818 1223 8670

Following is the advance agenda for the meeting:

Roll Call
Public Comment Period
Approval of Minutes of the March 20, 2025 Board of Supervisors Meeting
Ratification of Proposal for Inception Controller Replacement at Amenity Center
Appointment of Audit Committee and Chairman
Staff Reports
Attorney
Engineer
Field Manager’s Report
District Manager’s Report
Approval of Check Register
Balance Sheet & Income Statement
Other Business
Supervisors Requests and Audience Comments
Adjournment
Audit Committee Meeting
Roll Call
Public Comment Period
Audit Services
Approval of Request for Proposals and Selection Criteria
Approval of Notice of Request for Proposals for Audit Services
Public Announcement of Opportunity to Provide Audit Services
Adjournment

Sincerely,
Tricia L. Adams Tricia L. Adams District Manager

!!"#$%&
MINUTES OF MEETING DAVENPORT ROAD SOUTH
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Davenport Road South Community Development District was held Thursday, March 20, 2025, at 10:30 a.m. at the Lake Alfred Public Library, 245 No. Seminole Ave, Lake Alfred, Florida.

Present and constituting a quorum:
Adam Rhinehart	Chairman
Lindsey Roden	Vice Chairperson
Jessica Spencer	Assistant Secretary
Bobbie Henley	Assistant Secretary Also present were:
Monica Virgen	District Manager, GMS
Savannah Hancock	District Counsel, Kilinski Van Wyk Meredith Hammock by Zoom	District Counsel, Kilinski Van Wyk Joey Duncan by Zoom	District Engineer, Dewberry
Chace Arrington by Zoom	District Engineer, Dewberry
Rey Malave by Zoom	District Engineer, Dewberry
Marshall Tindall	Field Services Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Virgen called the meeting to order and called roll. Four Board members were in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Virgen noted no members of the public were present nor attending on Zoom.
March 20, 2025	Davenport Road South CDD

THIRD ORDER OF BUSINESS	Approval of Minutes of the January 16,
2025 Board of Supervisors Meeting
Ms. Virgen presented both sets of meeting minutes that could be found in the agenda package and asked for any comments, corrections, or questions. There being no changes, there was a motion of approval for both sets of minutes.

FOURTH ORDER OF BUSINESS	Ratification  of  Addendum  to  Towing
Agreement
Ms. Virgen stated this agreement updates the towing vendor with the recently adopted parking and towing rules for the District.

FIFTH ORDER OF BUSINESS	Consideration	of	Mailbox	License
Agreement with HOA
Ms. Virgen stated this agreement allows the HOA to have the mailbox kiosks on District property.

SIXTH ORDER OF BUSINESS	Consideration of License Agreement with
Orchid Grove HOA for Installation of Message Board
Ms. Virgen stated the Orchid Grove HOA asked to install a message Board near the mailboxes at the Amenity Center. She noted there was a map of where the message board would be on page 50 of the agenda. Ms. Hancock added they will be responsible for the maintenance and up-keep of the Boards.

2
March 20, 2025	Davenport Road South CDD

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-05
Approving Proposed Fiscal Year 2026 Budget and Setting a Public Hearing
Ms. Virgen presented the resolution on page 52 of the agenda package. She stated approval of this resolution approves the FY26 budget and sets a cap on what the assessments can be. She added they are proposing to hold the public hearing on June 19, 2025, to adopt the budget. She noted approval of this budget allows staff to transmit the proposed budget to Polk County prior to 60 days from the Public Hearing.
Ms. Virgen presented the budget to the Board. She stated on page 56 of the agenda package, it starts with the Revenues. She noted in FY25 the Board adopted a budget of $355,842 and they are proposing the same budget for FY26. For administrative expenditures, she stated some line items were adjusted for actuals and they are proposing a budget of $127,339. She noted there was a 3% increase on the management fees and they added a FICA Expense to the items. She added more items were increased, such as the insurance and trustee fees based on estimates they were given.
For Operations and Maintenance, Ms. Virgen stated there was a proposed increase of 3% of the Field Expenditures and they have made changes on the Landscape Maintenance due to the estimates they were given. She noted mulch has been added because the landscaper will replace the mulch twice a year on a schedule, rather than the District scheduling when the mulch needs replaced. She stated they are proposing a budget of $139,458 for Field Expenditures. She continued with Amenity Expenditures, stating the Property Insurance was increase by 15% due to the estimates they were given and there was a 3% increase in security in case the company proposes an increase. She noted the hydro lift and the parking lot are not on the line items for FY26 because they are planning on completing these tasks in FY25. She added there is nothing in the Additional Janitorial Services item because they included it in the regular Janitorial Maintenance item. She stated the total Amenity Expenditures’ budget for FY26 will be $191,441. She noted they have reduced the transfer to the Capital Reserve Fund to $1,940 to balance the budget.

3
March 20, 2025	Davenport Road South CDD

Mr. Rhinehart asked how they determine how much to put into the reserve fund. Ms. Virgen stated over time, a reserve study can be conducted to determine what should be budgeted for capital reserve transfers each year.
Ms. Virgen noted on page 58 starts the explanation of the line items. She continued with the Debt Service Fund, stating the numbers cannot be changed. She added on page 64 is the Capital Reserve, which shows all the proposed possible items for the expenditures. She stated they are proposing a transfer of $1,940.
Mr. Rhinehart noted they need to start adding more into the reserve. He is concerned it will not be enough if/when they need it. Ms. Virgen noted that a reserve study could be conducted in the next Fiscal Year. Typically, reserve studies are conducted when District infrastructure begins to show wear.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hancock reminded the Board of the Ethics training that is due by December 31, 2025.
She offered to answer any questions the Board may have.

Engineer
Mr. Malave noted that we could look into the cost for a reserve study if the board wanted to conduct one.
* Mr. Malave left the meeting at this time.

Field Manager’s Report
Mr. Tindall presented the Field Manager’s Report. He stated the pool is doing well and they have done some minor maintenance around it. He noted the chains on the swing set are showing their age, but they have ordered new chain and taken down the existing chain in the meantime for safety reasons. He noted the landscaping is looking well with many flowers that were planted beginning to bloom. He added some mulch is being added to the entrances to make it look more complete. He stated the fence repairs they have been working on are now completed

4
March 20, 2025	Davenport Road South CDD

and there are no issues. He noted they have previously had problems with kids bending the picket fence to get through and a couple pickets are bent. He added they will have more staff set to watch the fence to help this issue while they wait for the fence to be repaired.
Ms. Roden asked if they can send out an email stating to watch the kids.

Consideration of Pool Lift Proposal
Mr. Tindall presented the Pool Lift Proposal on page 69 of the agenda package for $12,300 from Resort Pool Services. He noted it is recommended to replace the lift because the existing lift has been repaired multiple times and believes they will need to keep repairing it.

District Manager’s Report
Approval of Check Register
Ms. Virgen presented the Check Register from December 1, 2024, to January 31, 2025, totaling $491,378.56.

Balance Sheet and Income Statement
Ms. Adams presented the unaudited financials through the end of January. She offered to answer any questions from the Board and there was no action required from this item.

NINTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Adjournment
Ms. Virgen asked for a motion to adjourn the meeting.

5
March 20, 2025	Davenport Road South CDD

Secretary/Assistant Secretary	Chairman/Vice Chairman

6

Section IV
Docusign Envelope ID: 932B8E55-D306-4A14-A05A-EF209FE61657

Current Demands Electrical & Security Services, In
2315 Commerce Point Drive, Suite 100 Lakeland, FL 33801
+18635834443

service@currentdemands.com				

Estimate				
ADDRESS	SHIP TO		ESTIMATE	GMS18071	
GOVERNMENTAL MANAGEMENT SERVICES	GOVERNMENTAL MANAGEMENT SERVICES		DATE	04/08/2025	
6200 LEE VISTA BLVD	DAVENPORT ROAD SOUTH CDD		EXPIRATION	05/08/2025	
SUITE 300	940 ORCHID GROVE BLVD.		DATE		
ORLANDO, FL 32822	DAVENPORT, FL 33837				
ACTIVITY	DESCRIPTION	QTY	RATE	AMOUNT	
NOTE	ESTIMATE TO REMOVE EXISTING CDVI CONTROLLER AND REPLACE WITH NEW INCEPTION SYSTEM, REUSING ALL OTHER EXISTING EQUIPMENT.	1	0.00	0.00T	
IR 996300NA CONTROLLER	INCEPTION CONTROLLER	1	922.74	922.74T	
IR-994200	IR-994200
INNER RANG 994200
OSDP - WIEGAND CONVERTER	3	86.52	259.56T	
ACCESS/CAMERA LABOR	ACCESS/CAMERA LABOR	1	750.00	750.00	
MISCELLANEOUS MATERIALS  MISCELLANEOUS: PARTS,ZIPTIES,SCREWS ETC.	1	100.00	100.00T	

Contact Current Demands Electrical & Security Services, Inc. to pay.	SUBTOTAL			
2,032.30	
TAX			0.00	

TOTAL			$2,032.30	

Accepted By Accepted Date

Adam Rhinehart
2025-04-10

Chairman

Page 1 of 1

Section VI

Section C

Item will be provided under separate cover.

Section D

Section 1

Summary of Checks

February 01, 2025 to February 28, 2025

General Fund

2/21/25	607-613	$
2/28/25	614	$
24,315.03
1,814.36

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	4/09/25	PAGE	1
*** CHECK DATES 02/01/2025 - 02/28/2025 ***	DAVENPORT ROAD SOUTH-GENERAL
BANK B GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
2/21/25 00045	1/28/25 14177	202501 330-53800-48200	*	1,000.00
MNTHLY CLEAN SVCS-JAN25
CSS CLEAN STAR SERVICES CENTRAL FL	1,000.00 000607
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2/21/25 00028	2/17/25 02172025 202502 300-20700-10000	*	1,238.98
TXFER OF TAXES - S18
DAVENPORT ROAD SOUTH CDD
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
212	202502 330-53800-48700
AMENITY REP&MNTNCE 12/24
212	202502 320-53800-47400
GEN REP&MNTNCE 12/24
213	202502 320-53800-47400
GEN REP & MNTNCE 12/24
214	202502 310-51300-34000
MGMT FEES-FEB 25
214	202502 310-51300-35200
WEBSITE MNTNCE-FEB 25
2/01/25 214	202502 310-51300-35100	*	131.25
INFO TECH-FEB 25
2/01/25 214	202502 310-51300-31300	*	437.50
DISSEM SVS-FEB 25
2/01/25 214	202502 330-57200-49000	*	525.00
AMENITY ACCESS-FEB 25
2/01/25 214	202502 310-51300-51000	*	.18
OFFICE SUPPLIES-FEB 25
2/01/25 214	202502 310-51300-42000	*	4.16
POSTAGE-FEB 25
2/01/25 214	202502 310-51300-42500	*	2.40
COPIES-FEB 25
2/01/25 215	202502 320-53800-12000	*	1,460.83
FLD MGMT-FEB 25
GOVERNMENTAL MANAGEMENT SERVICES-CF	10,298.57 000609
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2/21/25 00008	2/01/25 27325518 202502 330-53800-48000	*	77.00
PEST CONTROL - FEB 25
ORKIN	77.00 000610
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2/21/25 00011	2/01/25 16277	202502 320-53800-46200	*	3,125.00
LANDSCAPE MNTNCE-FEB 25
2/01/25 16277	202502 330-57200-46200	*	1,120.00
LNDSCPE MNTNCE AMNTY-2/25
PRINCE & SONS, INC	4,245.00 000611
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2/21/25 00048	1/20/25 26209-A	202410 330-53800-48100	*	95.00
DVRS DAVENPORT ROAD IARAUJO
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	4/09/25	PAGE	2
*** CHECK DATES 02/01/2025 - 02/28/2025 ***	DAVENPORT ROAD SOUTH-GENERAL
BANK B GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#

POOL SVC CHG NOV 24

DVRS DAVENPORT ROAD IARAUJO

Section 2

Davenport Road South
Community Development District

Unaudited Financial Reporting
February 28, 2025

Table of Contents

1		Balance Sheet	

2-3	
	General Fund	

4	
	Debt Service Fund - Series 2018	

5	
	Capital Reserve Fund	

6	
	Capital Reserve Fund - Amenity	

7-8	
	Month to Month	

9	
	Assessment Receipt Schedule	

10	
	Long Term Debt Schedule	
Davenport Road South
Community Development District Combined Balance Sheet February 28, 2025

	General Fund	Debt Service Fund	Capital Reserve Fund	Totals Governmental Funds			
Assets:
Operating Account	

$	667,079	

$	-	

$	-	

$	667,079			
Capital Reserve Account	$	-	$	-	$	107,023	$	107,023			
Capital Reserve Account - Amenity	$	-	$	-	$	28,272	$	28,272			
Due From General Fund	$	-	$	692	$	-	$	692			
Due From Other	$	163	$	-	$	-	$	163			
Deposits	$	1,121	$	-	$	-	$	1,121			
Investments:							
Series 2018							
Reserve	$	-	$	223,506	$	-	$	223,506					
Revenue	$	-	$	562,877	$	-	$	562,877					
Prepayment	$	-	$	7	$	-	$	7					
Total Assets	$	668,362	$	787,082	$	135,295	$	1,590,739					
Liabilities:							
Accounts Payable	$	7,203	$	-	$	-	$	7,203					
Due To Debt Service	$	692	$	-	$	-	$	692					
Total Liabilites	$	7,895	$	-	$	-	$	7,895					

Fund Balance:							
Restricted For:							
Debt Service - Series 2018	$	-	$	787,082	$	-	$	787,082	
Assigned For:							
Capital Reserves	$	-	$	-	$	107,023	$	107,023				
Capital Reserves - Amenity	$	-	$	-	$	28,272	$	28,272				
Unassigned	$	660,467	$	-	$	-	$	660,467				
Total Fund Balances	$	660,467	$	787,082	$	135,295	$	1,582,844			
							
Total Liabilities & Fund Balance	$	668,362	$	787,082	$	135,295	$	1,590,739			

1
Davenport Road South
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending February 28, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 02/28/25	Thru 02/28/25	Variance	

Revenues:					
Assessments-Tax Roll	$	355,842	$	353,754	$	353,754	$	-	
Contributions - Highland Meadows West CDD	$	101,937	$	-	$	-	$	-	
Total Revenues	$	457,779	$	353,754	$	353,754	$	-	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	12,000	$	5,000	$	800	$	4,200	
FICA Expenses	$	-	$	-	$	61	$	(61)	
Engineering Fees	$	10,000	$	4,167	$	733	$	3,434	
Dissemination Fees	$	5,250	$	2,188	$	2,188	$	-	
Attorney Fees	$	18,000	$	7,500	$	4,776	$	2,724	
Assessment Administration	$	5,250	$	5,250	$	5,250	$	-	
Annual Audit	$	4,400	$	-	$	-	$	-	
Trustee Fees	$	4,042	$	-	$	-	$	-	
Management Fees	$	45,000	$	18,750	$	18,750	$	-	
Information Technology	$	1,575	$	656	$	656	$	-	
Website Maintenance	$	1,575	$	656	$	656	$	-	
Postage	$	850	$	354	$	152	$	202	
Telephone	$	100	$	42	$	-	$	42	
Printing & Binding	$	150	$	63	$	7	$	55	
Insurance	$	7,575	$	7,575	$	7,296	$	279	
Legal Advertising	$	5,750	$	2,396	$	950	$	1,446	
Contingency	$	2,500	$	1,042	$	209	$	833	
Dues,Licenses & Fees	$	175	$	175	$	175	$	-	
Total General & Administrative:	$	124,192	$	55,813	$	42,658	$	13,155	

2
Davenport Road South
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending February 28, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 02/28/25	Thru 02/28/25	Variance	

Operation and Maintenance						
Field Expenses
Field Management		

$	17,530	

$	7,304	

$	7,304	

$	(0)	
Electric		$	4,028	$	1,678	$	1,229	$	449	
Streetlights		$	23,750	$	9,896	$	7,812	$	2,084	
Landscape Maintenance		$	37,500	$	15,625	$	15,625	$	-	
Landscape Contingency		$	25,000	$	10,417	$	-	$	10,417	
Irrigation Repairs		$	6,000	$	2,500	$	794	$	1,706	
General Field Repairs & Maintenance		$	12,500	$	5,208	$	10,312	$	(5,104)	
Contingency		$	7,500	$	3,125	$	-	$	3,125	
	Subtotal	$	133,807	$	55,753	$	43,076	$	12,677	

Amenity Expenses
Property Insurance		

$	20,553	

$	20,553	

$	17,019	

$	3,534	
Security		$	35,000	$	14,583	$	11,881	$	2,702	
Landscape Maintenance-Amenity		$	13,500	$	5,625	$	5,600	$	25	
Landscape Contingency-Amenity		$	8,500	$	3,542	$	-	$	3,542	
Pest Control		$	850	$	354	$	285	$	69	
Pool Maintenance		$	23,940	$	9,975	$	10,391	$	(416)	
Hydro Lift		$	10,500	$	4,375	$	-	$	4,375	
Janitorial Services		$	11,820	$	4,925	$	4,870	$	55	
Janitorial Additional Services		$	675	$	281	$	-	$	281	
Amenity-Electric		$	20,250	$	8,438	$	5,242	$	3,196	
Amenity-Water		$	2,500	$	1,042	$	1,851	$	(809)	
Cable/Internet		$	2,150	$	896	$	900	$	(4)	
Parking Lot Resurfacing		$	8,000	$	3,333	$	-	$	3,333	
Amenity Repairs & Maintenance		$	15,000	$	6,250	$	2,176	$	4,074	
Amenity Access Management		$	6,300	$	2,625	$	2,625	$	-	
Amenity Contingency		$	7,500	$	3,125	$	-	$	3,125	
	Subtotal	$	187,038	$	89,922	$	62,839	$	27,082	
						
Total O&M Expenses:		$	320,845	$	145,675	$	105,915	$	39,759	
						
Total Expenditures		$	445,037	$	201,487	$	148,573	$	52,914	

Other Financing Sources/Uses:						
Transfer In/(Out)		$	(12,742)	$	-	$	-	$	-	
Total Other Financing Sources/Uses		$	(12,742)	$	-	$	-	$	-	
						
Excess Revenues (Expenditures)		$	(0)		$	205,180		
						
Fund Balance - Beginning		$	-		$	455,287		
						
Fund Balance - Ending		$	(0)		$	660,467		
		
3				
Davenport Road South
Community Development District Debt Service Fund - Series 2018
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending February 28, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 02/28/25	Thru 02/28/25	Variance	

Revenues:						
Assessments - Tax Roll	$	447,274	$	444,648	$	444,648	$	-				
Interest	$	-	$	-	$	8,816	$	8,816				
Total Revenues	$	447,274	$	444,648	$	453,463	$	8,816				

Expenditures:						
Interest Expense 11/1	$	155,813	$	155,813	$	155,813	$	-				
Principal Expense 11/1	$	135,000	$	135,000	$	135,000	$	-				
Interest Expense 5/1	$	152,775	$	-	$	-	$	-				
Total Expenditures	$	443,588	$	290,813	$	290,813	$	-	
						
Excess Revenues (Expenditures)	$	3,687		$	162,651			
						
Fund Balance - Beginning	$	396,453		$	624,431			
						
Fund Balance - Ending	$	400,139		$	787,082			

4
Davenport Road South
Community Development District Capital Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending February 28, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 02/28/25	Thru 02/28/25	Variance	

Revenues:					
Interest	$	-	$	-	$	1,269	$	1,269	
Total Revenues	$	-	$	-	$	1,269	$	1,269	

Expenditures:					
Furniture Replacement/Repair	$	10,000	$	-	$	-	$	-	
Speed Drive for Pool Pumps	$	5,500	$	-	$	-	$	-	
Capital Outlay	$	8,500	$	-	$	-	$	-	
Contingency	$	-	$	-	$	53	$	(53)	
Total Expenditures	$	24,000	$	-	$	53	$	(53)	

Other Financing Sources:					
Transfer In/(Out)	$	12,742	$	-	$	-	$	-	
Total Other Financing Sources (Uses)	$	12,742	$	-	$	-	$	-	
					
Excess Revenues (Expenditures)	$	(11,258)		$	1,216		
					
Fund Balance - Beginning	$	20,234		$	105,807		
					
Fund Balance - Ending	$	8,976		$	107,023		

5
Davenport Road South
Community Development District Capital Reserve Fund - Amenity
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending February 28, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 02/28/25	Thru 02/28/25	Variance	

Revenues:

Interest	

$	

-	$	

-	$	339	

$	339	
Total Revenues	$	-	$	-	$	339	$	339	

Expenditures:

Contingency	

$	

-	$	

-	$	57	

$	57	
Total Expenditures	$	-	$	-	$	57	$	57	
					
Excess Revenues (Expenditures)	$	-	$	282		
					
Fund Balance - Beginning	$	-	$	27,989		
					
Fund Balance - Ending	$	-	$	28,272		

6
Davenport Road South
Community Development District Month to Month

Revenues:

Assessments-Tax Roll	$
Contributions - Highland Meadows West CDD	$

-  $	975  $
-  $	-  $

349,484  $
-  $

1,758  $
-  $

1,536  $	-  $
-  $	-  $

-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $

-  $  353,754
-  $	-

Expenditures:

General & Administrative:

Supervisor Fees FICA Expenses Engineering Fees Dissemination Agent District Counsel
Assessment Administration Annual Audit
Trustee Fees Management Fees
Information Technology Website Maintenance Postage & Delivery Telephone
Printing & Binding Insurance
Legal Advertising Contingency Dues,Licenses & Fees

$	-  $
$	-  $
$	408  $
$	438  $
$	1,346  $
$	5,250  $
$	-  $
$	-  $
$	3,750  $
$	131  $
$	131  $
$	13  $
$	-  $
$	-  $
$	7,296  $
$	-  $
$	41  $
$	175  $

-  $
-  $
-  $
438  $
680  $
-  $
-  $
-  $
3,750  $
131  $
131  $
3  $
-  $
-  $
-  $
950  $
41  $
-  $

-  $
-  $
-  $
438  $
434  $
-  $
-  $
-  $
3,750  $
131  $
131  $
4  $
-  $
5  $
-  $
-  $
42  $
-  $

-  $
-  $
325  $
438  $
1,814  $
-  $
-  $
-  $
3,750  $
131  $
131  $
127  $
-  $
0  $
-  $
-  $
40  $
-  $

800  $	-  $
61  $	-  $
-  $	-  $
438  $	-  $
502  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
3,750  $	-  $
131  $	-  $
131  $	-  $
4  $	-  $
-  $	-  $
2  $	-  $
-  $	-  $
-  $	-  $
44  $	-  $
-  $	-  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	800
-  $	61
-  $	733
-  $	2,188
-  $	4,776
-  $	5,250
-  $	-
-  $	-
-  $	18,750
-  $	656
-  $	656
-  $	152
-  $	-
-  $	7
-  $	7,296
-  $	950
-  $	209
-  $	175

7
Davenport Road South
Community Development District Month to Month

Operation and Maintenance

Field Expenses Field Management Electric
Streetlights
Landscape Maintenance
Landscape Replacement & Enhancements Irrigation Repairs
General Field Repairs & Maintenance Contingency

$
$
$
$
$
$
$
$
Subtotal $

1,461  $
171  $
1,574  $
3,125  $
-  $
287  $
4,449  $
-  $
11,067  $

1,461  $
245  $
1,574  $
3,125  $
-  $
287  $
1,624  $
-  $
8,315  $

1,461  $
248  $
1,574  $
3,125  $
-  $
134  $
-  $
-  $
6,542  $

1,461  $
282  $
-  $
3,125  $
-  $
-  $
2,004  $
-  $
6,871  $

1,461  $	-  $
283  $	-  $
3,089  $	-  $
3,125  $	-  $
-  $	-  $
87  $	-  $
2,236  $	-  $
-  $	-  $
10,281  $	-  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	7,304
-  $	1,229
-  $	7,812
-  $	15,625
-  $	-
-  $	794
-  $	10,312
-  $	-
-  $	43,076

Amenity Expenses Property Insurance Security
Landscape Maintenance-Amenity Landscape Contingency-Amenity Pest Control
Pool Maintenance Hydro Lift Janitorial Services
Janitorial Additional Services Amenity-Electric
Amenity-Water Cable/Internet
Parking Lot Resurfacing Amenity Repairs & Maintenance Amenity Access
Amenity Contingency

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Subtotal $

17,019  $
1,779  $
1,120  $
-  $
66  $
2,425  $
-  $
950  $
-  $
-  $
1,341  $
180  $
-  $
-  $
525  $
-  $
25,405  $

-  $
2,707  $
1,120  $
-  $
-  $
2,041  $
-  $
1,000  $
-  $
1,320  $
129  $
180  $
-  $
-  $
525  $
-  $
9,022  $

-  $
2,609  $
1,120  $
-  $
65  $
1,975  $
-  $
950  $
-  $
1,219  $
128  $
180  $
-  $
240  $
525  $
-  $
9,011  $

-  $
2,393  $
1,120  $
-  $
77  $
1,975  $
-  $
1,000  $
-  $
1,371  $
127  $
180  $
-  $
315  $
525  $
-  $
9,083  $

-  $	-  $
2,393  $	-  $
1,120  $	-  $
-  $	-  $
77  $	-  $
1,975  $	-  $
-  $	-  $
970  $	-  $
-  $	-  $
1,332  $	-  $
126  $	-  $
180  $	-  $
-  $	-  $
1,620  $	-  $
525  $	-  $
-  $	-  $
10,318  $	-  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	17,019
-  $	11,881
-  $	5,600
-  $	-
-  $	285
-  $	10,391
-  $	-
-  $	4,870
-  $	-
-  $	5,242
-  $	1,851
-  $	900
-  $	-
-  $	2,176
-  $	2,625
-  $	-
-  $	62,839

Other Financing Sources/Uses:

Transfer In/(Out)

$	-  $	-  $

-  $	-  $	-  $	-  $

-  $	-  $	-  $

-  $	-  $

-  $	-

8
Davenport Road South
Community Development District
Special Assessment Receipts Fiscal Year 2025

ON ROLL ASSESSMENTS

Gross Assessments Net Assessments
$ 382,627.17	$
$ 355,843.27	$
480,939.84
447,274.05
$ 863,567.01
$ 803,117.32

44%	56%	100%

Date	
Distribution	
Gross Amount	
Discount/Penalty	
Commision	
Interest	Property Appraiser	
Net Receipts	
General Fund	
2018 Debt Service	
Total	

11/13/24	
10/21/24	
$	4,557.63	
$	(239.27)	
$	(86.37)	
$	-	
$	-	
$	4,231.99	
$	1,875.10	
$	2,356.89	
$	4,231.99	
11/19/24	11/01-11/07/24	$	2,340.29	$	(93.61)	$	(44.93)	$	-	$	-	$	2,201.75	$	975.55	$	1,226.20	$	2,201.75	
11/26/24	11/08-11/15/24	$	4,680.58	$	(187.22)	$	(89.87)	$	-	$	-	$	4,403.49	$	1,951.09	$	2,452.40	$	4,403.49	
11/30/24	Inv#4652215	$	-	$	-	$	-	$	-	$  (3,826.27)	$	(3,826.27)	$  (1,695.33)	$	(2,130.94)	$  (3,826.27)	
11/30/24	Inv#4652214	$	-	$	-	$	-	$	-	$  (4,809.40)	$	(4,809.40)	$  (2,130.94)	$	(2,678.46)	$  (4,809.40)	
12/6/24	11/16-11/26/24	$	46,805.80	$	(1,872.24)	$	(898.67)	$	-	$	-	$	44,034.89	$ 19,510.87	$	24,524.02	$ 44,034.89	
12/20/24	11/27/24-11/30/24	$ 784,565.22	$	(31,376.18)	$  (15,063.78)	$	-	$	-	$	738,125.26	$ 327,046.74	$	411,078.52	$ 738,125.26	
12/27/24	12/01/24-12/15/24	$	7,020.87	$	(280.85)	$	(134.80)	$	-	$	-	$	6,605.22	$	2,926.62	$	3,678.60	$	6,605.22	
1/10/25	12/16/24-12/31/24	$	4,174.00	$	(125.26)	$	(80.97)	$	-	$	-	$	3,967.77	$	1,758.03	$	2,209.74	$	3,967.77	
02/03/25	10/01/24-12/31/24	$	-	$	-	$	-	$ 1,241.81	$	-	$	1,241.81	$	550.22	$	691.59	$	1,241.81	
02/10/25	01/01/25-01/31/25	$	2,340.29	$	(70.20)	$	(45.40)	$	-	$	-	$	2,224.69	$	985.71	$	1,238.98	$	2,224.69	
	Total	$ 856,484.68	$	(34,244.83)	$ (16,444.79)	$ 1,241.81	$  (8,635.67)	$	798,401.20	$ 353,753.66	$	444,647.54	$ 798,401.20	

9
Davenport Road South
Community Development District Long Term Debt Report

Series 2018, Special Assessment Revenue Bonds		
Interest Rate:	3.750%, 4.500%, 5.000%, 5.125%	
Maturity Date:	11/1/2048	
Reserve Fund Definition	50% of Maximum Annual Debt Service	
Reserve Fund Requirement	$120,013	
Reserve Fund Balance	$120,013	
Bonds Outstanding - 02/27/2018		$6,830,000 	
Less: Principal Payment - 11/01/19	($110,000)	
Less: Principal Payment - 11/01/20	($115,000)	
Less: Principal Payment - 11/01/21	($120,000)	
Less: Special Call - 05/01/22	($5,000)	
Less: Principal Payment - 11/01/22	($130,000)	
Less: Principal Payment - 11/01/23	($130,000)	
Less: Principal Payment - 11/01/24	($135,000)	
Current Bonds Outstanding	$6,085,000		

10

Audit Committee Meeting

Section III

Section A
DAVENPORT ROAD SOUTH COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

Annual Audit Services for Fiscal Year 2025
Polk County, Florida
INSTRUCTIONS TO PROPOSE

SECTION 1.  DUE DATE.  Sealed proposals must be received no later than Wednesday, June 11, 2025, at 5:00 P.M., at the offices of District Manager, located at 219 E. Livingston Street, Orlando, FL 32801. Proposals will be publicly opened at that time.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relive it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.
SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the
work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4.	SUBMISSION OF ONLY ONE PROPOSAL. Proposers shall be
disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) hard copy and one (1) electronic copy of the Proposal Documents, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with
the title “Auditing Services - Davenport Road South Community Development District” on the face of it.
SECTION 6. MODIFICATION AND WITHDRAWL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days.

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).
SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read  and  understands  the  Proposal  Documents  and  that  the  proposal  is
made	in  accordance therewith.	1
SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a wavier of District’s limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.
List position or title of all personnel to perform work on the District audit. Include resumes for each person listed: list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

The cost of the provision of the services under the proposal for Fiscal Years 2025, 2026, 2027, 2028 and 2029. The District intends to enter into five (5) separate one-year agreements.

.	Provide a proposed schedule for performance of audit.

SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after the receipt of the documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid plans, specifications or contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

2
AUDITOR SELECTION EVALUATION CRITERIA

Ability of Personnel.	(20 Points)

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience.	(20 Points)

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation, of respondent, etc.)

Understanding of Scope of Work.	(20 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services.	(20 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price.	(20 Points)

Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

Section B
Davenport Road South
Community Development District

219 E. Livingston Street, Orlando, FL32801 Phone: 407-841-5524 - Fax: 407-839-1526

DAVENPORT ROAD SOUTH
COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES
The Davenport Road South Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the Fiscal Year ending September 30, 2025, with an option for four additional annual renewals. The District is a local unit of special-purpose government created under Chapter 190, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District is located in Polk County and has a general administrative operating fund.

The Auditing entity submitting a proposal must be duly licensed under Chapter 173, Florida Statutes and be qualified to conduct audits in accordance with “Government Auditing Standards,” as adopted by the Florida Board of Accountancy Audits shall be conducted in accordance with Florida Law and particularly Section 218.39, Florida Statutes, and the rules of the Florida Auditor General.

Proposal packages, which include evaluation criteria and instructions to proposers, are available from the District Manager at the address and telephone number listed below.

Proposers must provide one (1) hard copy and one (1) electronic copy of their proposal to GMS - CF, LLC, District Manager, 219 E. Livingston Street, Orlando, FL 32801, telephone (407) 841-5524, in an envelope marked on the outside “Auditing Services – Davenport Road South Community  Development  District.”  Proposals  must be received  by  Wednesday, June 11,  2025,  5:00  P.M.,  at  the  office  of the District Manager. Please direct all questions regarding this Notice to the District Manager.
Monica Virgen
Governmental Management Services – Central Florida, LLC District Manager