MINUTES OF MEETING DAVENPORT ROAD SOUTH COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Davenport Road South Community Development District was held Thursday, April 18, 2024, at 10:30 a.m. at the Holiday Inn Winter Haven, 200 Cypress Garden Blvd, Winter Haven, Florida. Present and constituting a quorum: Adam Rhinehart Chairman Lindsey Roden Vice Chairperson Bobbie Henley Assistant Secretary Jessica Petrucci Assistant Secretary Kristen Cassidy Assistant Secretary Also present were: Tricia Adams District Manager, GMS Meredith Hammock District Counsel, Kilinski Van Wyk Chace Arrington District Engineer Rey Malave District Engineer Marshall Tindall Field Services Manager, GMS FIRST ORDER OF BUSINESS Roll Call Ms. Adams called the meeting to order at 10:30 a.m. and called the roll. There were five Board members in attendance constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period Ms. Adams stated that there were no members of the public present nor were there any members of the public on Zoom. THIRD ORDER OF BUSINESS Approval of Minutes of the March 21, 2024 Board of Supervisors Meeting Ms. Adams presented the minutes from the March 21, 2024 Board of Supervisors meeting. She noted the minutes have been reviewed by District Management and District Counsel. If there are no corrections from Board members, is there a motion to approve? On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, the Minutes of the March 21, 2024 Board of Supervisors Meeting, were approved. FOURTH ORDER OF BUSINESS Public Hearing Ms. Adams stated there is a public hearing to adopt variance policies and a $75 application fee. She asked for a motion to open the public hearing. On MOTION by Ms. Petrucci, seconded by Ms. Henley, with all in favor, Opening the Public Hearing, was approved. Ms. Adams stated there are no members of the public present nor members of the public on Zoom. She asked for a motion to close the public hearing. On MOTION by Ms. Petrucci seconded by Ms. Roden, with all in favor, Closing the Public Hearing, was approved. A. Consideration of Resolution 2024-05 Adopting Easement Variance Policies and Fees Ms. Adams stated these policies have not changed since the Board previously approved them. Approval of this resolution also authorizes the collection of a $75 application fee in order to review the proposed variance. It would also cover the recording fee should the variance be approved. The agreement for the variance would stay with the parcel. On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, Resolution 2024-05 Adopting Easement Variance Policies and Fees, was approved. FIFTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Hammock reminded the Board about the ethics training workshop this month on the 30th from 10:00 a.m. to noon via Zoom and again on May 30th 10:00 a.m. to noon. B. Engineer i. Presentation of Work Orders and Schedule of Charges Mr. Malave noted the work order is a requirement the District has for them to prepare by the end of June an Engineer’s Report related to all of the facilities owned by the CDD that are well taken care of, maintained and operated. That is what this work order is for. They are separating it from their general services and request approval from the Board. On MOTION by Ms. Petrucci, seconded by Ms. Cassidy, with all in favor, the Work Orders and Schedule of Charges, was approved. C. Field Manager’s Report Mr. Tindall presented the Field Manager’s Report which included amenity coping repairs, chairlift investigation for repair, and mulch leveling. He noted an order of chairs was received and put out for resident use. Landscaping enhancements will be installed within 7-10 days as well as palm trimming. Wall cleaning was done last June, touch up is scheduled for next month. Storm pipe repair tentatively on the 29th. Four residents will be without power for part of the repair and Duke has been notified. He reached out to Orkin for pest control at playgrounds. Mr. Rhinehart asked the time of day that the pipe repair would be done. Mr. Tindall noted as early as possible but it’s tough to get Duke to commit to a hard time. It should be a one-day repair. D. District Manager’s Report i. Reminder: Ethics Workshop via Zoom April 30th & May 30th Ms. Adams noted the Board has already had a reminder of the ethics training. ii. Approval of Check Register Ms. Adams presented the check register from March 1st through March 31st totaling $23,801.04. A detailed check run summary follows the register. On MOTION by Mr. Rhinehart, seconded by Ms. Cassidy, with all in favor, the Check Register totaling $23,801.04, was approved. iii. Balance Sheet and Income Statement Ms. Adams presented the balance sheet and income statement through February. These are provided for informational purposes only. No Board action is required. SIXTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. SEVENTH ORDER OF BUSINESS Supervisors Requests and Audience Comments There being no comments, the next item followed. EIGHTH ORDER OF BUSINESS Adjournment Ms. Adams adjourned the meeting. On MOTION by Ms. Petrucci, seconded by Ms. Roden with all in favor, the meeting was adjourned. Signature - Tricia Adams Signature - Adam Rhinehart Secretary/Assistant Secretary Chairman/Vice Chairman