MINUTES OF MEETING 

DAVENPORT ROAD SOUTH 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Davenport Road South Community 
Development District was held Thursday, August 17, 2023, at 11:30 a.m. at the Holiday Inn – 
Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom. 

 

 Present and constituting a quorum: 

 

 Adam Rhinehart Chairman 

 Lindsey Roden Vice Chairperson 

 Bobbie Henley Assistant Secretary 

 Jessica Petrucci Assistant Secretary 

 Kristin Cassidy Appointed as Assistant Secretary 

 

 

 Also present were: 

 

 

 Tricia Adams District Manager, GMS 

 Roy Van Wyk District Counsel, KVW Law 

 Rey Malave District Engineer, Dewberry 

 Chance Arrington Dewberry 

 Marshall Tindall Field Services, GMS 

 

 

 

FIRST ORDER OF BUSINESS Roll Call 

 Ms. Adams called the meeting to order and called the roll. There were four Board members 
in attendance constituting a quorum. 

 

SECOND ORDER OF BUSINESS Public Comment Period 

 Ms. Adams stated that there were no members of the public present and there were no 
members of the public in attendance on the Zoom line. 

 

 


THIRD ORDER OF BUSINESS Organizational Mattes 

A. Acceptance of Resignation of Andrew Rhinehart 


 Ms. Adams noted that there is a letter of resignation from Andrew Rhinehart in the agenda 
package resigning from Seat #3. 

 

B. Appointment of Individual to Fulfill Board Vacancy 


 Ms. Adams stated that Seat #3 has a term that expires in November of 2026, and she asked 
for nominations to appoint an individual to fill the vacancy for Seat #3. Kristin Cassidy was 
nominated by the Board. The motion also included the acceptance of Mr. Andrew Rhinehart’s 
resignation. 

 

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in 
favor, Appointment of Kristin Cassidy to Seat #3 with term expiring 
November 2026 and Accepting Andrew Rhinehart’s resignation, was 
approved. 

 

C. Administration of Oath of Office to Newly Appointed Board Member 


 Ms. Adams administered the oath of office to Ms. Cassidy allowing for participation in the 
following Board action. District counsel offered to answer any question in respect to public records 
or financial disclosure. Ms. Adams noted that Supervisor Cassidy has served on other Boards and 
is aware of Form 1. 

 

D. Consideration of Resolution 2023-12 Electing Officers 


 Ms. Adams noted that Adam Rhinehart was serving as the Chair and Lindsey Roden was 
serving as the Vice Chair with the remaining of the Board members serving as Assistant Secretaries 
along with some members of the district management team serving as Secretary, Assistant 
Secretary, Treasurer, and Assistant Treasurers. She asked the Board if they preferred to make a 
motion to keep the existing slate of officers and to appoint Kristin Cassidy as an Assistant 
Secretary. The Board agreed. 

 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, Resolution 2023-12 Electing Officers as slated above, was 
approved. 

 


FOURTH ORDER OF BUSINESS Approval of Minutes of the July 20, 2023 
Board of Supervisors Meeting 

 Ms. Adams presented the minutes from the July 20, 2023 Board of Supervisors meeting 
and asked for any corrections from the Board members. There being none she asked for a motion 
of approval. 

 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the Minutes of the July 20, 2023 Board of Supervisors 
Meeting, were approved. 

 

FIFTH ORDER OF BUSINESS Public Hearing for Fiscal Year 2024 
Budget 

 Ms. Adams asked for a motion to open the public hearing. 

 

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in 
favor, Opening the Public Hearing, was approved. 

 

 Ms. Adams noted there were no members of the public present and asked for a motion to 
close the public hearing. 

 

On MOTION by Mr. Rhinehart, seconded by Ms. Petrucci, with all 
in favor, Closing the Public Hearing, was approved. 

 

A. Public Comment 


There being no comments, the next item followed. 

 

B. Consideration of Resolution 2023-09 Adopting the Fiscal Year 2023 Budget and 
Relating to the Annual Appropriations 


 Ms. Adams stated this resolution will adopt the Fiscal Year 2024 budget and has provisions 
for appropriations and budget amendments. She noted that the budget has been updated from the 
time the Board approved the proposed budget relative to the amenity expenses with no other 
substantive changes including no change in the proposed assessment per unit. Ms. Adams 
summarized the assessment amounts stating there are 369 units and the gross O&M fee per unit is 
$1,036.93. She noted for the record in the revenue section there is income from Highland Meadows 


West which has an interlocal agreement with Davenport Road South to share the amenities and 
share expenses for amenities with a result of income from that District which is recognized in the 
revenue section. 

 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, Resolution 2023-09 Adopting the Fiscal Year 2024 Budget 
and Relating to the Annual Appropriations, was approved. 

 

C. Consideration of Resolution 2023-10 Imposing Special Assessments and Certifying an 
Assessment Roll 


 Ms. Adams noted that Resolution 2023-10 imposes special assessments and certifies the 
assessment roll in accordance with the amounts stated above. She asked for any questions from 
the Board. Hearing none, she asked for a motion of approval. 

 

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in 
favor, Resolution 2023-10 Imposing Special Assessments and 
Certifying an Assessment Roll, was approved. 

 

SIXTH ORDER OF BUSINESS Consideration of Resolution 2023-11 
Approving the Fiscal Year 2024 Meeting 
Schedule 

 Ms. Adams stated that this resolution regards the Fiscal Year 2024 meeting schedule. She 
noted that they are proposing monthly meetings with the meeting subject to being canceled due to 
lack of agenda items. The proposed day is the third Thursday of each month at 10:30 a.m. starting 
in October 2023. 

 

On MOTION by Mr. Rhinehart seconded by Ms. Roden, with all in 
favor, Resolution 2023-11 Approving the Fiscal Year 2024 Meeting 
Schedule, was approved. 

 

SEVENTH ORDER OF BUSINESS Consideration of License Agreement with 
HOA for Meetings at Amenity Center 

 Ms. Adams noted that the license agreement can be found in the agenda and stated that the 
HOA manager reached out inquiring about holding annual HOA meetings at the amenity center. 
They do understand that the space is outdoor subject to weather conditions and understand that 


there is no electronic equipment provided. District counsel prefers a license agreement with the 
association and Mr. Van Wyk proceeded by stating it allows them to use the property while 
providing indemnification and insurance provisions and cleanup. The license is revokable at will 
on the behalf of the District. 

 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the License Agreement with HOA for Meeting at Amenity 
Center, was approved. 

 

EIGHTH ORDER OF BUSINESS Staff Reports 

A. Attorney 


Mr. Van Wyk had nothing further for the Board and offered to answer any questions. 

 

B. Engineer 


 Mr. Arrington had no report for the Board but offered to answer and questions. 

 

C. Field Manager’s Report 


 Mr. Tindall presented the field manager’s report which can be found in the agenda package. 
Completed items include: 

. Amenity Review 
o Pool area has been well maintained. 
o No issues in the playground review. 
o Dog park is clean and well kept. 


. Landscape Review 
o Areas are clean and well maintained. 
o Plant beds are stressed by the heat and are being monitored. 




 He went on to mention that the review of drain cleanouts is being done following engineer’s 
review and will be complete before the next meeting. A new traffic light is being installed at 
Davenport Blvd. and Holly Hill Rd. and is being closely monitored. 

 

 


D. District Manager’s Report 
i. Approval of Check Register 


 Ms. Adams presented the check register from June 1st through June 30th, 2023 totaling 
$24,331.14 and offered to answer any Board questions. There being no questions, she asked for a 
motion of approval. 

 

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in 
favor, the Check Register totaling $24,331.14, was approved. 

 

ii. Balance Sheet and Income Statement 


 Ms. Adams presented the balance sheet and income statement, adding that no action was 
required. 

 

NINTH ORDER OF BUSINESS Other Business 

 There being no comments, the next item followed. 

 

TENTH ORDER OF BUSINESS Supervisors Requests and Audience 
Comments 

 There being no comments, the next item followed. 

 

ELEVENTH ORDER OF BUSINESS Adjournment 

 Ms. Adams adjourned the meeting. 

 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the meeting was adjourned. Signature - Tricia Adams
Signature - Adam Rhinehart


 

 

 

 

 

Secretary/Assistant Secretary Chairman/Vice Chairman