MINUTES OF MEETING 
DAVENPORT ROAD SOUTH 
COMMUNITY DEVELOPMENT DISTRICT 


Theregularmeeting oftheBoard ofSupervisorsoftheDavenportRoadSouth Community 
Development District was held Thursday, May 18,2023, at 11:30 a.m. at the Holiday Inn -Winter 
Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom. 

Present and constituting a quorum: 
Adam Rhinehart Chairman 
Lindsey Roden Vice Chairperson 
Bobbie Henley Assistant Secretary 

Also present were: 

Tricia Adams District Manager, GMS 
Roy Van Wyk by Zoom District Counsel, KVW Law 
Molly Banfield by Zoom District Engineer 
Marshall Tindall Field Management Staff, GMS 
Jessica Petrucci Appointed to the Board of Supervisors 

FIRST ORDER OF BUSINESS Roll Call 
Ms. Adams called the meeting to order and called the roll. There were three Board members 
in attendance constituting a quorum. 

SECOND ORDER OF BUSINESS Public Comment Period 
Ms. Adams stated that there were no members ofthe public present and no members of the 
public attending on Zoom. 

THIRD ORDER OF BUSINESS Organizational Matters 

A. Acceptance of Resignation of Lauren Schwenk 
Ms. Adams stated that they had received a letter of resignation from Lauren Schwenk and 
she asked for a motion to accept. 


May 18,2023 
Davenport Road South CDD 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the Resignation of Lauren Schwenk, was approved. 

B. 
Appointment of Individual to Fulfill Board Vacancy in Seat #2 
Ms. Adams stated that Seat #2 was vacant and asked for a nomination to fill the seat. Ms. 
Roden nominated Jessica Petrucci. Ms. Adams stated that the term would expire in November 
2023 and asked for a motion to approve. 

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in 
favor, the Appointment of Jessica Petrucci to Fulfill Board Vacancy 
in Seat #2, was approved. 

c. Administration of Oath to Newly Appointed Board Member 
Ms.Adamsadministered theoath ofofficetoMs.Petrucci. 
D. Consideration of Resolution 2023-05 Electing Officers 
Ms. Adams asked the Board if they wanted to keep the same slate of officers with Mr. 
Rhinehart as Chair, Ms. Roden as Vice Chair, and the remaining Board members serving as 
Assistant Secretaries, and certain staffmembers serving as Assistant Treasurer and Secretary. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, Resolution 2023-05 Electing Officers with Jessica Petrucci as 
Assistant Secretary and all other Officers Remaining the Same, was 
approved. 

FOURTH ORDER OF BUSINESS Approval of Minutes of the March 16, 
2023 Board of Supervisors Meeting 
Ms. Adams presented the minutes from the March 16, 2023 Board of Supervisors meeting 
and asked for any corrections from the Board members. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the Minutes of the March 16, 2023 Board of Supervisors 
Meeting, were approved. 

2 


May 18,2023 Davenport Road South CDD 

FIFTH ORDER OF BUSINESS Consideration of Resolution 2023:-03 

Approving the Proposed Fiscal Year 2024 

Budget and Setting a Public Hearing 

Ms. Adams presented Resolution 2023·03, noting that it was to approve the proposed 
budget with the same assessment level as the current fiscal year. She added that it set the public 
hearing for August 17th at 11:30 a.m. at the regular meeting location. She noted that a copy of the 
budget was sent to Polk County, and it was also posted and published for the budget hearing. She 
presented items within the budget, noting that all property within the District had been platted and 
was on roll, all assessments had been collected as a non-ad valorem assessment. She went on to 
explain the budget further, including increases in District Management fees, Field Management, 
and amenity access management. She also added that there was a contribution to the capital reserve 
fund of $20,234. She asked for a motion to approve. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, Resolution 2023-03 Approving the Proposed Fiscal Year 2024 
Budget and Setting a Public Hearing for August 17, 2023 at 11 :30 
a.m., was approved. 

SIXTH ORDER OF BUSINESS Review of Revised Amenity Policies to 
Include Playground Facilities 
Ms. Adams stated that the amenity policies that had been adopted in the past had not 
included the playground, therefore the policies had been revised to include the playground 
facilities. She noted that it included the appropriate ages, language approved by their insurance 
provider, and the information had been approved by District Counsel. She asked for a motion to 
approve. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with an In 
favor, the Revised Amenity Policies to Include Playground Facilities, 
was approved. 

SEVENTH ORDER OF BUSINESS Consideration of Resolution 2023-04 
Extending Terms of Office 
Ms. Adams presented Resolution 2023-04, noting that it contemplated moving the seats 
from odd years to even years to coincide with the general election cycle. She asked for a motion 
to approve. 

3 


May 18,2023 Davenport Road South CDD 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, Resolution 2023-04 ExtendingTenus ofOffice, was approved. 

EIGHTH ORDER OF BUSINESS Consideration of Work Order for Annual 
Engineer's Report 
Ms. Adams presented the work order from Dewberry, noting that it was for the annual 
engineer's inspection with a total of $2,000. She asked for a motion to approve. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the Work Order for Annual Engineer's Report, was approved. 

NINTH ORDER OF BUSINESS Consideration of Resolution 2023-06 
Establishing Bank Account Signatories 
Ms. Adams presented the resolution noting that it was an administrative item. She added 
the treasurer and secretary as designated signatories and noted that it accounted for the assistant 
treasurer for the purposes of processing financial records. She added that the resolution would 
update so that the treasurer, assistant treasurer, and secretary are designated signatories. She asked 
for a motion to approve. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, Resolution 2023-06 Establishing Bank Account Signatories , 
was approved. 

TENTH ORDER OF BUSINESS Staff Reports 

A. Attorney 
Mr. Van Wyk stated that he had nothing to report but would be happy to answer any 
questions. 

B. Engineer 
Ms. Banfield stated she had nothing further to report. 
C. Field Manager's Report 
Mr. Tindall presented the Field Manager's Report, noting that there was damage to the 
restroom stall that was repaired, enhancements had been completed, and a pool furniture that had 
been previously approved were ordered would be there at the end of May. 

4 


May 18,2023 Davenport Road South CDD 

D. District Manager's Report 
l, Approval of Check Register 
Ms. Adams presented the check register on page 67. The summary of checks ran from 
February 1,2023 through March 31, 2023. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the Check Register totaling $46,246.01, was approved. 

ii, Balance Sheet and Income Statement 

Ms. Adams presented the balance sheet and income statement, adding that no action was 
required. 

iii. Presentation of Number of Registered Voters: 509 
Ms. Adams stated that the number of registered voters was 509. 
ELEVENTH ORDER OF BUSINESS Other Business 
There being no comments, the next item followed. 

TWELFTH ORDER OF BUSINESS Supervisors Requests and Audience 
Comments 
There being no comments, the next item followed. 

THIRTEENTH ORDER OF BUSINESS Adjournment 
Ms. Adams adjourned the meeting. 

On MOTION by Mr. Rhinehart, seconded by Ms. Roden, with all in 
favor, the meeting was adjourned at 11:47 a.m. 

J~< 
rlJllU1Jb 


Secretary/Assistant Secretary 


5