MINUTES OF MEETING DAVENPORT ROAD SOUTH
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Davenport Road South Community Development District was held Wednesday, May 4, 2022, at 9:30 a.m. at the Holiday Inn - Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom.

Present and constituting a quorum:

Justin Frye Adam Rhinehart
Lauren Schwenk via Zoom
Lindsay Roden

Also present were:

Tricia Adams
Meredith Hammock by Zoom Peter Armans by Zoom Marshall Tindall

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary

District Manager, GMS
District Counsel, KE Law Group
District Engineer, Dewberry Engineering Field Management Staff, GMS

Roll Call

Ms. Adams called the meeting to order and called the roll. There were three members present constituting a quorum. Ms. Schwenk participated by Zoom.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Adams stated that there were no members of the public present or attending via Zoom to provide comments.

THIRD ORDER OF BUSINESS	Approval of Minutes of the April 6, 2022
Board of Supervisors Meeting
Ms. Adams presented the minutes from the April 6, 2022 Board of Supervisors meeting and asked for any comments or corrections from the Board. The Board had no changes.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, with all in favor, the Minutes of the April 6, 2022 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-06
Approving the Proposed Fiscal Year 2023 Budget and Setting a Public Hearing
Ms. Adams presented the resolution and stated that it approves the proposed budget. By Florida statutes the proposed budget is required to be approved by June 15 each calendar year. The public hearing would be set for August 3, 2022 at 9:30 a.m. She stated that this resolution allows for the proper notification and publication and the budget will be transmitted to the county and also noticed in accordance with Florida statutes.
Ms. Adams reviewed the increases that were included in the proposed budget. The Board did not have any questions.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, with all in favor, Resolution 2022-06 Approving the Proposed Fiscal Year 2023 Budget and Setting a Public Hearing for August 3, 2022 at 9:30 a.m., was approved.

FIFTH ORDER OF BUSINESS	Review and Acceptance of Fiscal Year
2021 Audit
Ms. Adams stated that this agenda item was acceptance of the final copy of the audit for Fiscal Year 2021. She stated that this was a clean audit and page 54 contains the letter confirming this was a clean audit and indicates that there were no findings or recommendations. She noted that the finances of the CDD were in compliance with Florida statutes as well as accounting standards.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, with all in favor, the Fiscal Year 2021 Audit, was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of	Pool	Maintenance
Proposal with Resort Pool Services
*This item was taken out of order

Ms. Adams stated that the pool maintenance proposal with Resort Pools was included in the agenda packet. She also stated that any agreement would be subject to verification from District Counsel and would have language in the agreement that protects the District.
Mr. Tindall presented the proposal from Resort Pool Services, and stated the total was
$1,500 per month. Ms. Hammock offered to answer any questions for the Board as well.

On MOTION by Mr. Frye, seconded by Ms. Roden, the Pool Maintenance Proposal with Resort Pool Services, was approved.

SIXTH ORDER OF BUSINESS	Review of Stormwater  Needs Analysis
Report
*This item was taken out of order
Ms. Adams noted that a draft of the report was included in the agenda packet. Mr. Armans from Dewberry Engineering outlined the report and offered to answer any questions from the Board.

On MOTION by Mr. Frye, seconded by Ms. Roden, with all in favor, the Stormwater Needs Analysis Report, was approved.

EIGHTH ORDER OF BUSINESS	Consideration of Proposal for Solar Lights
at Mailboxes
Ms. Adams stated that residents requested additional lighting near the amenity parking lot areas. Mr. Tindall presented the solar light proposal and explained that there were currently no lights in this parking lot. He recommended installing two solar lights.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, the Proposal for Solar Lights at Mailboxes, was approved.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock stated she had nothing further to report.

Engineer
Mr. Armans stated that he did not have anything further to report.

Field Manager's Report
Mr. Tindall reviewed the field manager's report for the Board. Completed items include:
Palm trimming.
Bongo drums at the park repaired.
Valve cap trimmed to remove sidewalk trip hazard.

In process items include:
Lighting assessment and solar light proposal prepared.

District Manager's Report
Approval of Check Register
Ms. Adams presented the check register from February 1st through March 31st for the Board's approval. The total amount was $55,006.48.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, with all in favor, the Check Register totaling $55,006.48, was approved.

Balance Sheet and Income Statement
Ms. Adams noted that the unaudited financials through March 31, 2022 were included in the agenda package and were for informational purposes for the Board. There was no action required.

Presentation of Number of Registered Voters: 477
Ms. Adams noted that there were 477 registered voters within the District. She also stated that in 2023, the Board will receive a resolution authorizing the movement of seats to the even number years so it coincides with the general election. At that time, there will be two seats that transfer to the general election process, and one seat that is landowner elected. The other two seats will have terms that are not yet expired.

TENTH ORDER OF BUSINESS
There being none, the next item followed.

Other Business

ELEVENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being none, the next item followed.

TWELFTH ORDER OF BUSINESS
Ms. Adams adjourned the meeting.

Adjournment

On MOTION by Mr. Frye, seconded by Ms. Roden, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary

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ChairmanNice Chairman