MINUTES OF MEETING DAVENPORT ROAD SOUTH
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Davenport Road South Community Development District was held Wednesday, February 2, 2022, at 9:36 a.m. at the Holiday Inn - Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Justin Frye Adam Rhinehart Lauren Schwenk
Andrew Rhinehartjoined late

Also present were:

Tricia Adams Meredith Hammock Rey Malave Marshall Tindall Andy Hatton

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary

District Manager, GMS
District Counsel, KE Law Group
District Engineer, Dewberry Engineering Assistant Field Manager, GMS
GMS Field Services

Roll Call

Ms. Adams called the meeting to order and called the roll. There were three members present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Adams stated that there were no members of the public present. Zoom attendees were given an opportunity to speak.

TIDRD ORDER OF BUSINESS	Organizational Matters
Acceptance of Resignation of Christine Aviles
Ms. Adams noted a letter of resignation had been received from Ms. Aviles.

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, the Letter of Resignation from Ms. Aviles, was approved.

Appointment oflndividual to Fulfill Board Vacancy
Ms. Adams stated that the Board could appoint someone to the vacancy, or this could be deferred. The Board nominated Ms. Lindsey Roden. Ms. Adams noted that she would be given forms and information pertaining to serving on the Board.

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, the Nomination of Ms. Lindsey Roden, was approved.

Administration of Oath of Office to Newly Appointed Supervisor
Ms. Adams noted this would be deferred.

Consideration of Resolution 2022-04 Electing Officers
Ms. Adams noted this would be deferred.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the December 1,
2021 Board of Supervisors Meeting
Ms. Adams presented the minutes from the December 1, 2021 Board of Supervisor's meeting and asked for any comments or corrections. District Counsel submitted corrections, and there was a motion of approval.

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, the Minutes of the December 1, 2021 Board of Supervisors Meeting, were approved as amended.

FIFTH ORDER OF BUSINESS	Ratification of Data Sharing and Usage
Agreement with Polk County Property Appraiser
Ms. Adams stated this was a ratification for public records and allows certain individuals
to be exempt from making their information public. The District keeps this information private as well.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, with all in favor, the Data Sharing and Usage Agreement with Polk County Property Appraiser, was ratified.

SIXTH ORDER OF BUSINESS	Ratification of Non-Ad Valorem Contract
Agreement with Polk County Property Appraiser
Ms. Adams noted this agreement is in order to put the assessments on the tax roll. The agreement was due January 31st and needs ratifying.

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, Non-Ad Valorem Contract Agreement with Polk County Property Appraiser, was ratified.

SEVENTH ORDER OF BUSINESS	Ratification of Discontinuation of Website
Services
Ms. Adams stated that this is discontinuation of a specific service on ADA compliance. The website is in ADA compliance and is being maintained in accordance with Florida statutes. This will discontinue the additional service the District was paying for and is redundant. This will save the District money.

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, the Discontinuation of Website Services for ADA Compliance, was ratified.

EIGHTH ORDER OF BUSINESS	Consideration	of	Dewberry	Work
Authorization 2022-01 for Stormwater Needs Analysis
Ms. Adams stated that KE Law provided a legal memorandum regarding a new law effecting Districts. The new law requires CDDs to submit a stormwater analysis report and to file with the County by June 30, 2022. The estimated cost to prepare the report is $10,000 and there may be other direct costs associated with up to $1,000. She noted this fee is consistent with other Districts of a similar size. Ms. Schwenk asked if this was budgeted, and Ms. Adams replied it was not in the budget. She added they were not aware of it during budget development. She also added

that contingencies are allowed. Mr. Malave added comments about trying to reduce the costs of the report.
Mr. Andrew Rhinehart joined the meeting at this time.

On MOTION by Mr. Frye, seconded by Ms. Schwenk, with all in favor, the Dewberry Work Authorization 2022-01 for Stormwater Needs Analysis with a Not to Exceed $10,000, was approved.

NINTH ORDER OF BUSINESS	Consideration of Proposal for Toilet Paper
Dispensers at Amenity Restroom
Ms. Adams stated this is proposal #167 that has been included in the agenda packet. Mr. Tindall noted some of the handles were missing and needing replacement. This covers six dispensers in both men and women's restrooms. Total cost was $639.45

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, the Proposal for Toilet Paper Dispensers at Amenity Restroom, was approved.

TENTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock stated she had nothing further to report.

Engineer
There being none, the next item followed.

Field Manager's Report
Mr. Tindall reviewed the Field Manager's Report for the Board that was included in the agenda packet to include repair to a damaged table, replacement of street signs, fence repairs, upcoming pressure washing, and the dog park.

District Manager's Report
Approval of Check Register
Ms. Adams stated the check register is from November 23rd through December 31s1, 2021, totaling $15,903.68. The detailed check run summary was included in the agenda.

On MOTION by Mr. Frye, seconded by Mr. Andrew Rhinehart, with all in favor, the Check Register for $15,903.68, was approved.

Balance Sheet and Income Statement
Ms. Adams noted that the financials were included in the agenda package. This is through December. She noted the District was in a very good position with most line items under budget. No action was necessary at this time.

ELEVENTH ORDER OF BUSINESS
There being none, the next item followed.

TWELTH ORDER OF BUSINESS

There being none, the next item followed.

Other Business

Supervisors	Requests	and Audience comments

THIRTEENTH ORDER OF BUSINESS
Ms. Adams adjourned the meeting.

Adjournment

On MOTION by Mr. Frye, seconded by Ms. Schwenk, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman