MINUTES OF MEETING DAVENPORT ROAD SOUTH
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Davenport Road South Community Development District was held Wednesday, December 1, 2021, at 9:30 a.m. at the Holiday Inn­ Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Justin Frye Adam Rhinehart Christine Aviles
Lauren Schwenkjoined late via Zoom
Andrew Rhinehart joined late

Also present were:

Tricia Adams
Roy Van Wyk via Zoom Margie Lloyd via Zoom Clayton Smith via Zoom
Marshall Tindall

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS
District Counsel, KE Law Group District Engineer, Dewberry Field Manager, GMS
Assistant Field Manager, GMS

Roll Call

Ms. Adams called the meeting to order and called the roll. There were three members present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Adams stated that there were no members of the public present.

TIDRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths of Office to Elected Board Members (Christine Aviles, Justin Frye and Andrew Rhinehart)
Ms. Adams administered the oath of office to Mr. Justin Frye and Ms. Christine Aviles.

Consideration of Resolution 2022-01 Canvassing and Certifying the Results of the Landowners' Election
Ms. Adams noted that Justin Frye and Andrew Rhinehart each received 52 votes respectively and will be serving four-year terms on the Board of Supervisors. Christine Aviles received 51 votes and she will be serving a two-year term.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, with all in favor, Resolution 2022-01 Canvassing and Certifying the Results of the Landowners' Election, was approved.

Election of Officers
Ms. Adams stated that currently the officers were Justin Frye as Chairman, Adam Rhinehart as Vice Chairman, Jill Burns as Secretary, and the remaining Board members and Tricia Adams as Assistant Secretaries.

Consideration of Resolution 2022-02 Electing Officers
Ms. Adams told the Board that they could consider keeping the current slate of officers and to also appoint herself as Assistant Secretary for the purpose of attesting the Chairman and Vice Chairman's signatures. This would make Justin Frye Chairman, Adam Rhinehart Vice Chairman, Jill Burns as Secretary, and the remaining Board members and Ms.Adams as Assistant Secretaries.
*Ms. Schwenk and Mr. Andrew Rhinehart joined the meeting at this time.
Ms. Adams administered the oath of office to Mr. Andrew Rhinehart at this time.

On MOTION by Mr. Frye, seconded by Mr. Adam Rhinehart, with all in favor, Resolution 2022-02 Electing Officers, with Justin Frye as Chairman, Adam Rhinehart as Vice Chairman, Jill Burns as Secretary, and the remaining Board members and Ms. Adams as Assistant Secretaries, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the August 4, 2021
Board of Supervisors Meeting and the November 3, 2021 Landowners' Meeting
Ms. Adams presented the minutes from the August 4, 2021 Board of Supervisor's meeting and the November 3, 2021 Landowners' Election and asked for any comments or corrections. There being none, there was a motion of approval.

On MOTION by Mr. Andrew Rhinehart, seconded by Mr. Frye, with all in favor, the Minutes of the August 4, 2021 Board of Supervisors Meeting and the November 3, 2021 Landowners' Meeting, were approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Audit	Services
Engagement Letter for Fiscal Year 2021
Ms. Adams stated that this was an Engagement Letter with Grau & Associates. She stated that previously the Board met and approved a multi-year agreement with Grau & Associates and that it is typical each year that there is an Engagement Letter. The fee for Fiscal Year 2021 is shown to be $4,100.

On MOTION by Mr. Andrew Rhinehart, seconded by Mr. Adam Rhinehart, with all in favor, the Audit Services Engagement Letter for Fiscal Year 2021 with Grau & Associates for $4,100, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-03
Waiving	a	Portion	of	the	Rules	of Procedure Regarding Notice of Meetings
Mr. Van Wyk stated that this resolution would make it to where a single publication annually would be allowed to be posted with the meeting notice instead of publication for each monthly meeting.

On MOTION by Ms. Schwenk, seconded by Mr. Adam Rhinehart, with all in favor, Resolution 2022-03 Waiving a Portion of the Rules of Procedure Regarding Notice of Meetings, was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of  Disclosure	Reporting
Services - ADDED
Ms. Adams stated that the annual agreement with Lerner Reporting Services was ending. She informed the Board that she recommended that the agreement with Lerner was terminated and that the District would consider GMS for dissemination services. The Board decided to terminate the Lerner agreement and transition to GMS. There were no comments from the public regarding this added agenda item. Mr. Van Wyk added that it made sense for the District Manager to also serve as the Dissemination Agent.

On MOTION by Mr. Andrew Rhinehart, seconded by Mr. Frye, with all in favor, the Termination of Lerner and Hiring of GMS for Dissemination Services, was approved.

EIGHTH ORDER OF BUSINESS
Attorney

Staff Reports

Memorandum Regarding Wastewater Services and Stormwater Needs Analysis
Mr. Van Wyk stated that the memorandum was regarding a report about the status of wastewater systems and stormwater management. This analysis is not due until June 2022. He stated that the memorandum was included in the agenda and offered to answer any questions.

Engineer
There being none, the next item followed.

Field Manager's Report
Mr. Tindall went over the Field Manager' s Report for the Board that was included in the
agenda

Consideration of Proposal for New Pool Computer - ADDED
Mr. Tindall stated that the pool's chemical balance is important and they are proposing that a computer be added that continuously monitors the chemicals in the pool. Mr. Smith added that their contractor suggested this item as welL

On MOTION by Mr. Frye, seconded by Mr. Andrew Rhinehart, with Mr. Frye, Mr. Andrew Rhinehart, Ms. Aviles and Ms. Schwenk in favor and Mr. Adam Rhinehart opposed, the Proposal from Complete Pool Care for $3,244, was approved 4-1.

District Manager's Report
Approval of Check Register
Ms. Adams stated the check register is from August 1 through November 22 totaling
$104,197.08. The detailed check run summary was included in the agenda.

On MOTION by Mr. Frye, seconded by Mr. Andrew Rhinehart, with all in favor, the Check Register for $104,197.08, was approved.

Balance Sheet and Income Statement
Ms. Adams noted that the financials were included in the agenda package. No action was necessary at this time.

NINTH ORDER OF BUSINESS
There being none, the next item followed.

TENTH ORDER OF BUSINESS

There being none, the next item followed.

ELEVENTH ORDER OF BUSINESS
Ms. Adams adjourned the meeting.

Other Business

Supervisors	Requests	and Audience comments

Adjournment

On MOTION by Mr. Frye, seconded by Mr. Andrew Rhinehart, with all in favor, the meeting was adjourned.

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Secretary/Assistant Secretary