MINUTES OF MEETING DAVENPORT ROAD SOUTH
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Davenport Road South Community Development District was held Wednesday, May 5, 2021, at 11:01 a.m. at the Holiday Inn - Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk Patrick Marone Andrew Rhinehart Scott Shapiro via Zoom
Also present were: Jill Burns
Roy Van Wyk by Zoom
Rey Malave by Zoom Clayton Smith Marshall Tindall

FIRST ORDER OF BUSINESS

Assistant Secretary Assistant Secretary Assistant Secretary Vice Chair

District Manager, GMS Hopping Green & Sams Dewberry
GMS GMS

Roll Call

Ms. Burns called the meeting to order and called the roll. There were three members present constituting a quorum. Mr. Scott Shapiro participated via zoom.

SECOND  ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated that there were no members of the public present.

THIRD ORDER OF BUSINESS	Approval of Minutes of the March 17,
2021 Board of Supervisors Meeting
Ms. Burns asked for any question, comments, or corrections to the March 17, 2021, Board of Supervisors meeting minutes. The Board had a correction on the 5th Order of Business, the last line. There was a correction to part of the District's responsibilities.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Minutes of the March 17, 2021, Board of Supervisors Meeting, were approved as amended,.

FOURIB  ORDER OF BUSINESS	Consideration	of	Resolution	2021-06
Approving the Proposed Fiscal Year 2022 Budget (Suggested Date: August 4, 2021), Declaring Special Assessments,  and Setting the Public Hearings on the Fiscal Year 2022 Budget and the Imposition of Operations & Maintenance Assessments
Ms. Burns stated the budget was attached to the resolution. An increase is proposed with several things moved around. The Field and Amenities includes a big change, including an increase to landscape replacement and enhancement including annual mulching. Storm clean-up repairs were moved to a general field repair and maintenance line item. Contingency was also increased. Amenity cost was re-configured and properly set up under another category.  Janitorial services and electric were reduced. Amenity repair and maintenance was increased. Security complaints have increased in the District and Ms. Burns recommended an increase of security presence. The par unit increase is $120.20 per unit.
Ms. Schwenk asked what other Districts were doing for security. The Board discussed how to add this to the budget and adjust other line items. Using off duty officers and sharing with another District was discussed. After discussion, the Board decided to increase the Security line item to $10,000. The updated budget will reflect the new amount.
Ms. Bums suggested August 4, 2021, at 11:00 in the same location for the Public Hearing
date.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Resolution 2021-06 Approving the Proposed Fiscal Year 2022 Budget Declaring Special Assessments as amended, and Setting the Public Hearing for August 4, 2021, on the Fiscal Year 2022 Budget and the Imposition of Operations & Maintenance, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of Proposal to Provide
Professional	Consulting   Services	from Dewberry
Ms. Bums stated this is for general services from Dewberry as the new District Engineer, who was selected at the last meeting.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Proposal to Provide Professional Consulting Services from Dewberry, was approved.

SIXTH ORDER OF BUSINESS
Attorney

Staff Reports

Mr. Van Wyk reported they would start the assessment process for the first time with O&M fees. This would be done at the Public Hearing and attendance is needed for this meeting. At least three people are needed.

Engineer
There being none, the next item followed.

Field Manager
Mr. Smith reported that a lot of repairs have been completed at the amenity areas. Other options are being looked at for ADA compliant seats for the pool area. It was discussed that it may not be needed since there is one access at this point. Ms. Bums said they could reach out to the insurance company for verification.
Mr. Smith also discussed the new signs, railing, sidewalks, sodding, mowing, and pest treatment for gofers. He also discussed the parking and towing policies. Ms. Bums noted a $200 reimbursement in the check register to a resident for mistaken towing.

District Manager's Report
Approval of Check Register
Ms. Bums stated the check register is from February 1st through March 9th totaling
$474,456.07.

On MOTION by Mr. Rhinehart, seconded by Mr. Marone, with  all in favor, the Check Register for $474,456.07, was approved.

Balance Sheet and Income Statement
Ms. Burns noted that the financials through March 31st were in the package. No action necessary at this time.

Presentation of Number of Voters-334 (ADDED)
Ms.  Burns noted there were 334 registered  voters in the District as of April 15th•    In order to trip the threshold to transition to seats, the District has to be established for 6 years and have 250 registered voters. The District was established December 14, 2016, so the 6 years has not been met. This would occur on December 14, 2022.

SEVENTH ORDER OF BUSINESS	Other Business
It was clarified that according to federal guidelines on the pool was if the pool had more than 300 linear feet of total pool wall, you need two means of access. Ms. Burns responded they would follow up on that to see if a Chair approval was needed.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests	and Audience comments
There being none, the next item followed.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the meeting was adjourned.

Ms. Burns adjourned the meeting.