Davenport Road South Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; 407.723.5900
www.davenportroadsouthcdd.com

The following is the proposed agenda for the Board of Supervisors' Meeting for the Davenport Road South Community Development District, scheduled to be held on Wednesday, January 15, 2020 at 9:45 a.m. at the Offices of Cassidy Homes, 346 East Central Ave., Winter Haven, Florida 33880. As always, the personal attendance of three (3) Board Members will be required to constitute quorum
If you would like to attend the Board Meeting by phone, you may do so by dialing: Call-in Number:	1-844-621-3956
Access Code:	790 393 986 #
PROPOSEO BOARO OF SUPERVISORS' MEETING AGENDA

Administrative Matters
Roll Call to Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]
Consideration of the Minutes of the December 18, 2020 Board of Supervisors' Meeting

Business Matters
Consideration of Agreement between the District and Polk County Property Appraiser
Consideration of proposal for ADA Compliant Access Ramp (provided under separate cover)
Ratification of Payment Authorization Nos. 34 - 37
Review of Monthly Financials

Other Business Staff Reports
District Counsel District Engineer District Manager
a Field Management Update

Supervisor Requests and Audience Comments Adjournment

pfm

Davenport Road South Community Development District

Minutes

MINUTES OF MEETING

DAVENPORT ROAD SOUTH COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING
Wednesday December 18, 2019at 9:51 a.m.
Offices of Cassidy Homes, 346 East Central Avenue, Winter Haven, Florida 33880

Board Members present at roll call:

Rennie Heath Patrick Marone Andrew Rhinehart Scott Shapiro

Board Member Board Member Board Member
Board Member	{via phone)

Also Present

Jane Gaarlandt Roy VanWyk
Various Audience Members

FIRST ORDER OF BUSINESS

PFM Group Consulting LLC
Hopping Green & Sams, P.A.	(via phone)

Call to Order and Roll Call

The meeting was called to order approximately at 9:51 a.m. Those in attendance are outlined above.

SECOND ORDER OF BUSINESS	Public Comment Period

There were no members of the public present.

THIRD ORDER OF BUSINESS		Consideration of the Minutes of the November 20, 2019 Board of Supervisors' Meeting

The Board reviewed the Minutes of the November 20, 2019 Board of Supervisors' Meeting.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved the Minutes of the November 20, 2019 Board of Supervisors' Meeting.

Page 1 of 3

FOURTH ORDER OF BUSINESS	Consideration of Proposal for ADA Compliant Access Ramp

Ms. Gaarlandt explained that District Management has been in communication with the District Engineer, who said that he would probably have the proposal prepared next week. This item will be tabled until the next meeting.

FIFTH ORDER OF BUSINESS	Ratification	of	Shade	Structure Installation Agreement

Ms. Gaarlandt presented the Shade Structure Installation Agreement.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board ratified the Shade Structure Installation Agreement.

SIXTH ORDER OF BUSINESS	Ratification of Payment Authorization Nos. 31 - 33

The Board reviewed payment authorizations numbers 27 - 30.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board ratified Payment Authorization Nos. 31 - 33.

SEVENTH ORDER OF BUSINESS	Review of Monthly Financials

The Board reviewed the monthly financials through November 30, 2019. Mr. Heath asked how often the property Appraiser forward the amount that comes to the COD. Mr. Van Wyk stated that they send it within 30 days of receipt. There was no action required by the Board.

EIGHTH ORDER OF BUSINESS	Staff Reports

District Counsel -

District Engineer -

No Report Not Present

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District Manager -		Ms. Gaarlandt noted that District staff is working with Mr. Wood on the proposal for the access ramp at the dog park.

NINTH ORDER OF BUSINESS

There were no Supervisor requests.

TENTH ORDER OF BUSINESS

Supervisor Requests and Audience Comments

Adjournment

There were no other questions or comments. Ms. Gaarlandt requested a motion to adjourn.

ON MOTION by Mr. Rhinehart, seconded by Mr. Heath, with all in favor, the December 18, 2019 Board of Supervisors' Meeting for the Davenport Road South Community Development District was adjourned.

Secretary I Assistant Secretary	Chairman/ Vice Chairman

Page 3 of 3

Davenport Road South Community Development District

Agreement with Polk County Property Appraiser

CONTRACT AGREEMENT
This Agreement made and entered into on Friday, December 06, 2019 by and between the Davenport Road South Commwrity Development District, a local unit of special pUipose government of the State of Florida hereinafter referred to as the 'Special District', and Marsha M. Faux, Polk County Property Appraiser, a Constitutional Officer of the State of Florida, whose address is 255 North Wilson Ave., Bartow, FL 33830, hereinafter referred to llS the 'Property Appraiser'.

I. Section 197.3632 Florida Statutes, provides that special assessments of non-ad valorem taxes levied by the Special District may be included in the assessment rolls of the County and collected in conjunction with ad valorem taxes as assessed by the Property Appraiser. Pursuant to that option, the Property Appreiser and the Special District shall enter into an agreement providing for reirnbUI1lement to the Property Appraiser of administTative costs, including costs of inception and maintenance, incurred as a result of such inclusion.

The parties herein agree that, for the 2020 tax year assessment roll, the Property Appraiser will include on the  assessment rolls such special assessments as are certified to her by the Davenport Road South Community Development District.

The term of this Agreement shall commence on January 1, 2020 and shall run until December 31, 2020, the date of signature by the parties notwithstanding. 1bis Agreement shall not automatically renew.

The Special District shall meet all relevant requirements of Section 197,3632 & 190,021 Florida Statutes.

The Special District shall furnish the Property Appraiser with up-to-date data concerning its boundaries and proposed assessments, and other infonnation as requested by the Property Appraiser to facilitate in administering the non-ad valorem assessment in question. Specifically, the Special District shall provide proposed assessments no later than Friday, July 17, 2020, for inclusion on the 2020 TRIM notice which is statutorily mailed within 55 days of July 1. The Special District's assessments shall, as far as practicable, be uniform (e.g. one uniform assessment for maintenance, etc.) to facilitate the making of the assessments by the mass data techniques utilized by the Property Appraiser.

The Special  District shall certify to the Property Appraiser  the Special District's annual installment and levy no  later than Tuesday, September 15, 2020. The Property Appraiser shall, using the  information  provided  by the Special District, place the Special District's non ad-valorem special assessments on properties within the district for inclusion on the 2020 tax roll.

The Property Appraiser shall be compensated by the Special District for the administTative costs incurred in carrying out this Agreement at the rate of 1% of the amount levied on the TRIM Notice. The Property Appraiser will require payment on or before Tuesday, September 15, 2020 for processing within the Property Appraiser budget year (October 1st- September 30th).

If the ru..."tual costs of performing the services under this agreement exceed the compensation provided for in Paragraph 7, the wnount of compensation shall be the actual costs of performing the services under this agreement.

If tax roll corrections are requested by the Special District, the Property Appraiser shall be compensated by the Special District for the administrative costs incurred at the rate of $5.00 for each tax roll correction exceeding ten (IO) corrections per tax year.

The Special District shall indemnify and hold harmless, to the extent permitted by Florida law and without waiving its right of any applicable sovereign immunity, the  Property  Appraiser and  all respective officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the Property Appraiser and all respective officers, employees,  agents or instrwnentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the negligent or intentional acts or omissions of the Special District or its employees, agents, servants, partners, principals, or subcontractors arising out of, relating to, or resulting from the performance of the Agreement. The Special District shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suitll or actions of any kind or nature in the name of the Property Appraiser where applicable, including appellate proceedings, and shall pay all costs, judgmenti., and attorneys' fees which may issue thereon.

CONTRACT AGREEMENT

EXECUTED on the date first above written
By:

MarshaM. Faux, CFA,ASA Polk County Property Appraiser By:

Special District Representative

Print name	Marsha M. Faux, Property Appraiser

Title

Davenport Road South Community Development District

Proposal for ADA Compliant Access Ramp

(provided under separate cover)

Davenport Road South Community Development District

Payment Authorization Nos. 34 - 37

DAVENPORT ROAD SOUTH
COMMUNITY	DEVELOPMENT DISTRICT

Payment Aulhortzadon 34
12/13/2019

llem
No.	Payee	Invoice Number	
Amount	

1	City of Davenport	
Pool Meter Water Service - 11/0512019·1Z/04/2019	3220	s	103.80	
2	Egls lneurance Advtaora				
Playground Equipment Insurance	10291	$	195.00	
3	Navltas				
Playground Lease		$	527.41	
	
Tot■I	
$	ue.21	

Sea-etary / Assistant Secretary	

DAVENPORT ROAD SOUTH COMMUNITY DEVELOPMENT DISTRICT

Payment Authorization 35
12/20l2019

	Item
No.	Payee	Invoice
Number		
Amount	
	
1	
Complet1 Pool Cana				
		January Pool Service	13392	$	1,525.00	
	2	Duke Energy
Acct: 66995 79547; Service 11/1912019-12/19/2019		
$	
1,172.23	
	3	Fuqua Janltorlal 8arvlcBB				
		December Clubhouse Cleaning	7965	$	765.00	
	4	Wood & AHoc;latN
Engineering Services Through 11122/2019	
446	
$	
62.50	
			
Total	S	
3,524.73	

Secretary/ Assistant Secretary

RECEIVED DEC 2 3 2019

DAVENPORT ROAD SOUTH COMMUNITY DEVELOPMENT DISTRICT

Payment Authorization 36
12/27'2019

Item	Payee	Invoice
No,	Number	Amount

Hopping GAN1n & Sama
General Counsel Through 11/30/2019	111592	$ 1,876.32

Navltaa
Playground Lease	$ 1,722.68
PFM Group Conaultlng
October Relmbursables	OE-EXP-00525	s	153.30

Engineering Services Through 11/22/2019	448	s	82.50	
	
Total	
$	
3,814,78	

Wood & Associates

Secretary  f Assistant Secretary	

RECEIVED DEC 3 0 2019

DAVENPORT  ROAD SOUTH
COMMUNITY	DEVELOPMENT	DISTRICT

Paymelllt Authorization  37
1/3/2020

Item No.	

Payee	

Invoice Number	

Amount	

1	
Duke Energy			
	Acct: 97798 57410 ; Service 12/02/2019 - 01/02/2020		$ 1,302.81	
2	Orkin			
	Pest Control	192678691	$	48.15	
3	Spectrum Business
Acct: 0050843758-01 ; Service 12/27/2019 - o1/26/2020	
84375801122819	
$	129.97	
		
Total	
$ 1,480.93	

Secretary / Assistant Secretary	Chairperson

Davenport Road South Community Development District

Monthly Financials

(provided under separate cover)