MINUTES OF MEETING

DAVENPORT ROAD SOUTH COMMUNITY DEVELOPMENT DISTRICT BOARD OFSUPERVISORS' MEETING
Wednesday May 15, 2019 at 9:34 a.m.
Offices of Cassidy Hones, 346 East Central Ave., Winter Haven, Florida 33880

Board Members present at roll call:

Rennie Heath Lauren Schwenk Andrew Rhinehart Scott Shapiro

Also Present:

Jane Gaarlandt Sonali Patil Monica Sutera Jennifer Glasgow

Board Member Board Member Board Member Board Member

PFM PFM PFM PFM

(via phone)

(via phone) (via phone) (via phone)

Roy van Wyk Patrick Marone Yeni Lozano

FIRST ORDER OF BUSINESS

Hopping Green & Sams, P.A.
Heath Construction and Management LLC Starlight Homes	(via phone)

Call to Order and Roll Call

The meeting was called to order approximately at 9:34 a.m. Those in attendance are outlined above.

SECOND ORDER OF BUSINESS

There were no members of the public present.

THIRD ORDER OF BUSINESS

The Board reviewed Mr. Allende's resignation letter.

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Public Comment Period

Consideration   of   Phillip	Allende's Resignation from the Board
Nomination for Seat 4

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Board approved the Mr. Allende's Resignation from the Board of Supervisors' of Davenport Road South Community Development District.

Ms. Gaarlandt called for nominations for Seat 4.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Board nominated Mr. Patrick Marone for Seat 4.

Ms. Gaarlandt administered the oath of office to Mr. Marone. She explained the Sunshine Law and Public Record Law to Mr. Marone. Ms. Patil will send Mr. Marone the Supervisor Packet including the Statement of Financial Form 1 which is due within 30 days.

Ms. Gaarlandt notified the rest of the Board that they should be receiving their annual forms shortly and that the forms are due by July 1, 2019 which is the regular deadline.

FOURTH ORDER OF BUSINESS		Consideration of the Minutes of the April 11, 2019 Board of Supervisors' Meeting

The Board reviewed the Minutes of the April 11, 2019 Board of Supervisors' Meeting.

On MOTION by Mr. Heath seconded by Mr. Rhinehart, with all in favor, the Board approved the Minutes of the April 11, 2019 Board of Supervisors' Meeting.

FIFTH ORDER OF BUSINESS		Consideration of Resolution 2019-02, Setting a Public Hearing on the Adoption of Amenity Facility Policies
Amenity Facility Policies
Notice of Rule Development
Notice of Rulemaking

Ms. Gaarlandt presented Resolution 2019-02 to the Board and recommended June 19, 2019 as the public hearing date.

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On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Board approved Resolution 2019-02, Setting a Public Hearing on the Adoption of Amenity Facility Policies on June 19, 2019 at 9:30 a.m. at the Offices of Cassidy Homes, 346 East Central Avenue, Winter Haven, Florida 33880.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2019-03, Approving a proposed Budget for Fiscal Year 2019-2020 and Setting a Public Hearing Date Thereon

Ms. Gaarlandt presented Resolution 2019-03 to the Board and recommended July 24, 2019 as the public hearing date.
The Board discussed the contribution from Highland Meadows West COD. Ms. Sutera discussed the playground equipment and the interlocal agreement. A discussion took place regarding insurance expenses, engineer expenses, and field expenses.

The Board will have a chance to review the budget again prior to adoption when they discuss the assessments.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Board approved Resolution 2019-03, Approving a Proposed Budget for Fiscal Year 2019-2020 and Setting a Public Hearing Date on July 24, 2019 at 9:30 a.m., at the Offices of Cassidy Homes, 346 East Central Avenue, Winter Haven, Florida 33880.

SEVENTH ORDER OF BUSINESS		Consideration of the Contract Agreement between the District and Polk County property Appraiser

The Board reviewed the Contract Agreement between the District and Polk County Property Appraiser.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved the Contract Agreement between the District and Polk County Property Appraiser.

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EIGHTH ORDER OF BUSINESS		Consideration of First Amendment to the Landscape Maintenance Service Agreement between the District and Creative Association Services, Inc.

Ms. Gaarlandt explained the First Amendment to the Landscape Maintenance Agreement. Ms. Schwenk noted that this would add the Amenities and recused herself from voting.

The Board discussed the landscape line items and adjusting them accordingly. Mr. Shapiro asked staff to get with the landscape company to find out how much re-mulching the District will need to do and then allocate funds.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with 4 in favor and 1 abstained, the Board approved the First Amendment to the Landscape Maintenance Service Agreement between the District and Creative Association Services, Inc.

NINTH ORDER OF BUSINESS

The Board reviewed the pool maintenance proposal.

Consideration of Pool Maintenance Proposal(s)

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved the Pool Maintenance Proposal for services three times a week.

TENTH ORDER OF BUSINESS

The Board reviewed the janitorial services proposal.

Consideration of Janitorial Services Proposal(s)

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved the Janitorial Services Proposal for services three times a week.

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ELEVNTH ORDER OF BUSINESS	Consideration of Funding Request No.
36

The Board reviewed Funding Request number 36. The funding request has been adjusted to include the proper amount and has previously been approved and funded but needs to be ratified by the Board.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board approved Funding Request No. 36.

TWELFTH ORDER OF BUSINESS		Ratification of Payment Authorization Nos. 8 - 9

The Board reviewed payment authorizations numbers 8 - 9.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Board ratified Payment Authorization Nos. 8 - 9.

THIRTEENTH ORDER OF BUSINESS	Review of Monthly Financials

The Board reviewed the monthly financials through April 30, 2019. There was no action required by the Board.

FOURTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Engineer - District Manager -

No Report Not Present
Ms. Gaarlandt asked if there was anything that District staff need to do prior to acquiring the Amenity. Mr. Van Wyk replied that he did not thinks so. Ms. Gaarlandt asked if there was a date that the District can officially open the Amenity. Mr. Marone suggested June 1, 2019 as the official date. District staff needs the official forms from the District Counsel's office.

Ms. Gaarlandt noted that a couple of homebuilders have requested information on who to contact and let people know when the Amenity Center is open. Amenity Center access keys will be sent to Mr. Glasgow
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who will set up a time and send out notices when he can meet residents out there to distribute keys.

Ms. Gaarlandt stated that the District will put up a bulletin board to keep contact information and pool related policies since there is no personnel on site.

There are currently no registered voters in the District.

FIFTEENTH ORDER OF BUSINESS	Supervisor Requests and Audience Comments

There were no Supervisor requests or audience comments.

SIXTEENTH ORDER OF BUSINESS	Adjournment

There were no other questions or comments. Ms. Gaarlandt requested a motion to adjourn.

ON MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the May 15, 201 9 Board of Supervisors' Meeting for the Davenport Road South Community Development District was adjourned.

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